How to Win a Rental Property Application

In the vibrant property market of Brisbane, where demand for rental properties often outpaces supply, winning a rental application can feel like a competitive sport. But with the right strategies and a proactive mindset, you can secure your dream property. In this comprehensive guide, we will walk you through the essential steps to win a rental application and stand out as the ideal tenant.

1. Punctuality is Key: Arrive Early or On Time

First impressions matter. Arriving at the inspection early or on time demonstrates your seriousness and respect for the property and the property manager. Being early also gives you a chance to explore the neighborhood, check parking availability, and get a feel for the surroundings.

Avoid showing up as the inspection is ending—most property managers have back-to-back appointments, and if one runs over time, they all do. If you’re at a house, it’s best to avoid parking in the driveway, as it may inconvenience others. A small but thoughtful touch: offer to remove your shoes before entering the property to show respect.

2. Engage with the Agent & Make a Memorable Introduction

After inspecting the property, take a moment to introduce yourself to the property manager or property owner. Express your genuine interest in the property. In a competitive market, showing enthusiasm sets you apart. Stay at the inspection and take any opportunity to chat with the agent. Keep reinforcing what you love about the property and why it’s the perfect fit for you. However, be mindful of their time—don’t monopolise the conversation or keep them past the scheduled inspection time.

Agents often have back-to-back inspections, and delaying them could affect their schedule for the rest of the day. Remember, this isn’t a sales pitch and rent bidding is illegal in QLD, so your enthusiasm can’t be used against you to try and get a higher rent; honesty about your interest is appreciated.

3. Inspect the Property Thoroughly

While enthusiasm is important, so is making sure the property meets your needs. Walk through every room carefully and take note of key features, potential maintenance concerns, and whether the space aligns with your lifestyle. If anything stands out (e.g., natural light, storage, noise levels), make a mental note so you’re confident in your decision before applying.

4. Complete the Application Thoroughly & Promptly

After the inspection, submit your application within 1–2 hours. You’ve viewed the property and expressed your interest—now follow through by submitting a fully completed application. Once it’s done, send a quick email to the agent to confirm your submission and reinforce your enthusiasm. Here’s what to keep in mind:

Key Factors for a Strong Application:

• Affordability: Ensure your income can comfortably cover rent (it is typically calculated that rent should only be 1/3 of your income). Property managers and owners want to see financial stability.
• Work References: Include accurate and up-to-date work references with contact numbers and email addresses. This confirms your employment status.
• Rental History: A strong rental history is your best weapon for future tenancies. Paying rent on time, looking after a property and being cooperative in previous tenancies demonstrates your experience as a great tenant. Provide details of previous rentals with contact numbers and emails so we can easily get references confirmed. If it’s your first time renting, that’s ok too – you need to get a rental history from somewhere just don’t let the first one be a bad one (ask us questions… we’re here to help)

5. Personalise Your Application to Stand Out

Add a Personal Touch to Your Application: With most rental applicants meeting the standard criteria—good rental history, strong references, and affordability—it can be tough to stand out, especially now that offering extra rent or paying in advance isn’t allowed. Use this opportunity to share a little about yourself. What do you enjoy doing on weekends or during the week? Whether it’s going to the gym, baking on weeknights, being a green thumb, cave diving, or even competitive cat racing, including personal details can help create a connection with the owner and make your application more memorable. Sometimes, that small personal touch is what sets you apart.

6. Professionalism and Transparency

Throughout the application process, maintain professionalism and transparency. Be honest in your responses and ensure all information is accurate. Promptly return any requested documents or information. A professional, friendly demeanor and clear communication leave a positive impression. If you have applied for multiple properties and this one is your favourite, let us know—we love that! If it’s your second or third preference, please also let us know so we can expect that you’re waiting to hear back about other properties.

Additional Tips for a Strong Impression:

• Promptly return any requested documents or information.
• Let the agent know if you’ve applied for multiple properties, especially if this one is your first choice.
• If the property is your top preference, express this clearly: “This is my ideal home, and I’d love the opportunity to rent it.”

7. Follow Up with a Quick Email

After submitting your application, send a polite follow-up email to reinforce your interest.

Example Follow-Up Email:

“Hi [Agent’s Name], it was great meeting you at the inspection today at [Property Address]. I’ve submitted my application and am very interested in this home. Please let me know if you need anything further. Looking forward to hearing from you!”

This small action keeps you top-of-mind and demonstrates professionalism.

8. Stay Informed and Be Patient

Keep an eye on your emails and phone for updates from the property manager. In a competitive market, response times can be quick, so be ready to act promptly if you receive positive news. However, remember that securing a rental property can sometimes take time, so exercise patience and remain proactive in your search.

Key Takeaways to Win Your Rental Application:

✅ Arrive early to make a strong first impression.
✅ Engage with the agent by introducing yourself warmly and professionally.
✅ Inspect the property thoroughly to ensure it meets your needs.
✅ Apply quickly and completely, following all instructions carefully.
✅ Use the ‘About Me’ section to add personality to your application.
✅ Follow up with a polite email to reinforce your enthusiasm.

By following these steps, you can increase your chances of securing your ideal rental property and enjoying the vibrant lifestyle that Brisbane has to offer.

Final Thoughts

Winning a rental application in Brisbane requires a combination of punctuality, enthusiasm, thoroughness, and professionalism. By implementing these strategies, you can confidently navigate the rental market and stand out as a desirable tenant.